Introduction To Outlook 2007: Managing Multiple Email Accounts

Outlook 2007 can manage all your email accountsdifferent account.
for you, becoming one central place to work with- If you are replying to a message, Outlook uses
all your messages. It does, however, add somethe account that the message came in on. In
complexity in that you need to know whichother words, if you receive a message sent to
account any given message came in on or will beyour account named , and you clicked Reply or
sent out on. The rest of this article explains howReply to All, Outlook would assume you want to
you do this.send the reply using the account. Unless, of
When you Receive Messagescourse, you tell Outlook to use a different
Let's talk about how Outlook receives andaccount.
manages messages from more than one account- When you forward a message, Outlook will
at a time. Outlook will automatically checks eachassume you want to do so using the same
email account (the settings in your Send/Receiveaccount as the original message.
groups determine when). Messages from mostThe way Outlook selects the account to use
types of email accounts end up in the Inbox, whilemakes great sense, but what if you don't want
messages from HTTP mail accounts, like Hotmail,to use the account Outlook thinks you want to
end up in their own collection of mail folders.use? How do you tell Outlook to use a different
Wondering how you will know which messagesaccount? That's easy.
are associated with which accounts? It turns outYou tell Outlook which email account to use when
that's easy. The Hotmail messages end up in theiryou have the message window open. When you
own set of folders. For the others, if you can't tellhave multiple accounts set up, you will see an
simple by who they're from, you can look at theAccount button below the Send button. Click the
To: field of the message. The email address theAccount button, and Outlook will display a menu
sender addressed it to appears here.containing all your e-mail accounts. Select one, and
Except when it doesn't. Sometimes you'll see aOutlook uses that one to send your message.
nickname instead of the email address in the To:Changing the Default Account
field. If there's a nickname, following these stepsYou may sometimes decide that you want
will show you the actual email address associatedOutlook to use a different email account as your
with that nickname:default. If you want to change the default, follow
1. Right-click the nickname.these steps:
2. In the shortcut menu, click Outlook Properties.1. Go to the main Outlook menu and click Tools
3. In the dialog box, look on the E-mail Addresses> Account Settings to open the Account
tabbed page. This will tell you which address theSettings dialog box.
message was sent to.2. On the E-mail tabbed page of the Account
Sending Messages from Multiple AccountsSettings dialog box, find the box listing all your
When you are sending messages, you're in controlemail accounts. Click the account you want to
of which account Outlook uses. Outlook alwaysmake your new default account.
has a default account for sending messages3. In the space above the account list, find and
(usually the first account you set up), but you canclick Set as Default. Outlook dims this option until
tell Outlook to use a different account. Here's howyou select a new account to use as the default.
it works:4. The list rearranges itself so the new default
- When you create a new message, Outlookoption appears at the top of the list.
assumes you'll want to use the default account to5. Click Close.
send it (I'll tell you how to change the defaultWith this information, you are ready to manage
account in a few minutes) unless you specific ayour multiple email accounts.